TERMS AND CONDITIONS OF PARTICIPATION:
Eligibility and rules of origin of Participation: All our tender supply project is open to all legal persons(Participating either individually or in a group(consortium) of tenders,foreign companies which are established in all country or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed, All products supplied under this contract must be of good quality and in compliance with standard.
DESTINATION PORT; PORT OF LOME, TOGO
CONSIGNEE: ECOWAS Community Development Programme
QUOTATION:EX-WORKS OR FOB BASIS
AGENTS: Every tenderer/supplying companies must have a local agent as representatives.
COMPANY REGISTRATION:All interested companies who wish to to be part of our tender supply project must be registered as one of our legal contractor/supplier with the sum of $450 USD only or in the currency of your quote if different from US Dollars) to cover registration cost and this payment should be made to this office through the consultant agent/representatives prior to the supplier submission of supply/bidding document.
TENDER/CONTRACT SUPPLY DOCUMENT:The following document are required to be submitted by supplier as their contract supply document.
- -A quotation or proforma Invoice covering the products to be supply
- -A letter of Intent stating suppliers ability to handle the contract
- -A letter authorizing and appointing a local company as agent/representative for the tender process
- -Completed copy of the registration
- -Proof of payment for the registration fee
- - Certificate of standard for the product to be supplied(if any)
SUBMISSION OF TENDER SUPPLY/BID DOCUMENT:
Tender Submission Procedures - Bids/SuppIy document must be submitted by hand to the Secretary, ECOWAS Community Development Programme through the government accredited Agent that will function as a local representative of the company throughout the tender supply processes.
The successful Company will be ask to provide a performance guarantee letter in writing immediately after the receipt of the award Notice before the official signing of the contract.
The tender supply duration is 1-12 months after the suppliers confirmation of full payment and also partial shipment/delivery is allow..
The contract agreement can be sign electronically i.e by email or by proxy but shall the Board request that the company appear in person,then such company should avail themselves at this invitation.But also any supplier who wish to come for the contract Signing by volution should notify this office in writing.
PAYMENT TERMS:Every contract winner receives 80% advance payment and then 20% before shipment,the procurement Board also reserves the sole right to pay 100% advance in full.
MEETING AND SITE VISIT:The procurement Board may at their discretion send a delegation to the suppliers company in other to ascertain their production plant,level of production in progress and have a meeting therein,a supplier who wishes to come for an official negotiation is allow to visit this office on appointment.
LANGUAGE OF THE CONTRACT:All written communications for this tender procedure and contract must be in English Language
All contract supply document must be address to:
ECOWAS Community Development Programme (CDP)
Office Of The Procurement Chairman
Block 12 Avenue E, The Round House,
44 Cantonment Road, P. O. Box 5785 KIA, Accra Ghana
Contact Person .Dr. Samuel K Frimpong
Mr. Seth Benjamin
REGISTERED AND ACCREDITED CONSULTANT SOURCING AGENT:The following companies have been registered and appointed as our sourcing agent for this project:
AGENT COMMISSION:All our agent are entitled to a 2% commission of the total supplier invoice/contract value,this amount is payable to the agent by the supplier only and when the supplier receives full 100% payment from the Procurement Board(the buyer).